President - Brandi Jansen

The principal executive officer of the organization, subject to the counsel of the Executive Board, and the direction of the organization.
Interfaces with committee chairs, parents, teachers, staff, administration
Conducts meetings
Oversees committees, facilitates as required
Signs financial documents as needed by Treasurer
Supervises all activities of the organization.
Presides at all meetings of the organization and all meetings of the Executive Board.
Coordinates, with the Vice President, the establishment of committees in order that the PTO objectives and mission may be promoted.
Establishes ad hoc committees as needed to fulfill the objectives and mission of the PTO.
Develops an agenda for all General Membership and Executive Board meetings and provides to the Secretary at least 3 days in advance of any meeting.
Performs such other duties as prescribed in these bylaws or assigned by the organization.

Co-Vice Presidents - Rachel Burrell and Penny Berry

Assists President
Conducts meeting in President’s absence
Coordinates volunteers for all miscellaneous events via the Teacher Liaison(s)
Coordinates child care volunteers for meetings
Signs financial documents as needed by Treasurer in the absence of the President
Act as an aid to the President and perform the duties of the President in her absence or inability to serve.
Work with the President to coordinate volunteers for each committee, and work with the committee chairs to make sure they understand their duties, PTO objectives, and the PTO mission.
Perform such other duties as are assigned by the President or the Executive Board.
Ensures class volunteers and provides communication for each homeroom for PTO events
Coordinates activities and flow of all information between Executive Board and teachers/staff
Communicates to staff in advance of teacher luncheons.
Updates and maintains the staff “favorite things” document on membership toolkit, works with Communications Chair as needed for website updates.
Updates and maintains staffing numbers ex. homeroom, related arts, support staff etc.
Works with Events Chair for Teacher Appreciation Week and Birthday Lunches
Coordinates enrichment activities monthly (established by president and principal 2nd Tues)
Coordinates Classroom Volunteers (2 per class desired) - To cover teacher specific needs ex. copying, class parties, and PTO liaison duties.

Treasurer - Lisa Bracken

Maintains PTO’s books
Establishes and formalizes the annual budget with PTO board
Maintains financial PTO documents and records including IRS/State tax status
Pays bills and reconciles invoices
Has charge of and is responsible for all funds of the organization and shall receive and give receipts for monies due and payable to the organization from all sources and shall deposit such funds in such bank as selected by the Executive Board.
Makes disbursements as authorized by the Board in accordance with the budget adopted by the Board.
Has checks signed by two persons. The Treasurer as well as the President and the Vice- Presidents shall have check signing privileges. No one shall sign a check made out to oneself.
Keeps an accurate record of receipts and expenditures and present a financial statement at every Board meeting and at other times when requested by the Executive Board.
As the outgoing Treasurer, makes a full financial report at the first Board meeting at which new officers officially assume their duties.
Utilizes software being employed for financial record keeping for the monthly reconciliations.
Has the accounts examined annually or upon a change of Treasurer by a financial professional. Further, all recommendations and findings of said professional must be presented to the Board for formal consideration of adopting any recommendations or changes. This professional’s advice will also be sought in regards to the group’s annual tax return in order to avoid penalties for incorrect filings with the IRS.
Prepares and presents the preliminary PTO budget, as prescribed in Article VIII, Section 1 and presents any adjustments to the budget thereafter.
Creates and publishes the monthly report of income and expenses.
Performs all duties incident to the office of Treasurer and such other duties as may be assigned by the President or the Executive Board.
Withdraws funds from the account(s) by check only. No cash withdrawals will be permitted. No reimbursement will be made by cash, all will be made by check.
Ensures checks are not written to officers, per recommendation of CPA., Bobby Palmer
Notice must be emailed to all Board Members within 24 hours of use or intended use of the OPES PTO Debit Card. Said expenditures cannot exceed $100 unless prior approval is received.

Co-Secretaries - Jenny Nemecek and Jenilee Matz

Generate meeting agendas
Record, type, print, and distribute minutes at general/board meetings
Maintain non-financial PTO documents and records
Maintain and update PTO email account and respond to parent inquiries, forward emails/ notify appropriate board members
Work with Communications Chair to update PTO webpage
Ensure dates for meetings, special events, etc. are on PTO calendar and are shareable to OPES administration.
Attend all PTO Board meetings and maintain minutes of the proceedings of the General Membership and the Executive Board. This shall include posting them on the website within one week of a meeting.
See that all notices are fully given in accordance with these by-Iaws.
Keep a current copy of the bylaws available at all meetings.
Distribute copies of the minutes to the members of the Board.
Keep a copy of Robert’s Rule of Order.
Work with the President to prepare and post the agenda at least 3 days prior to the meeting.
Make appropriate updates to Facebook status.
Ensure PTO website is kept current.
Perform all duties incident to the office of Secretary and such other duties as may be assigned by the President or the Executive Board.

Communications Chair - Jennifer Bosse

Maintains social media accounts
Maintains membership toolkit (ie. spirit rock sign-ups, encourage parent participation, update docs etc.)
Email noteworthy news to school board members, parents, teachers, staff, admin
Emails/videos noteworthy news to school board members, parents, teachers, staff, admin
Promotes all PTO events and endeavors
Update school admin on PTO contribution for weekly email blast
Works with the PR Coordinator to manage branding and communications to parents and community
- PR Coordinator - sub-chair role (open)

Fundraising Chair - Erinn Connolly

Secures, markets, and maintains community partners/sponsorship commitments
Ensures sponsorships are acknowledged via certificates, advertising, and are promoted on social media, works with Communications Chair to coordinate appropriate coverage.
Boosterthon - Mainly outsourced, but ensures all PTO involvement is covered
Oversees fundraising activities and coordinates with sub-chairs:
Box tops - Lisa Anderson
Raffles - Open
Spirit Wear - Open
School Store - Elizabeth Bradley
School Kitz - Stephanie Zivic

Events Chair - (Open)

Works closely with Volunteers Chair to secure volunteers as needed for events
Establishes a decorations sub-committee chair for each event
Oversees event sub-committee chair(s) (per event)
Plans and oversees PTO fall and spring events (Boosterthon (works with Fundraising Chair), Winter Dance, Talent and Art Showcase, etc.)
Oversees all functions of the event: fliers, scheduling, sales/money collection, etc. Works with Communications Chair to promote events.
Plans and hosts events throughout the year (family fun evenings, back-to-school social, staff appreciation, staff birthday lunches etc.

Back to School Bash - Kingsley Family Night (Sept) - Brandi and Erinn
One School, One Book/Literacy Night (January) - Open
Brightstar Production - Mostly Outsourced (Feb)
Winter Dance (Feb) - Danielle Campolo & Amy O'Toole
Talent Showcase /Art Gallery (March) - Open
Teacher Appreciation week - Elizabeth Wigginton
Birthday Lunches (Monthly) - Megan Watson
5th Grade Promotion Celebration (if applicable) - Open
Earth Day/School Beautification (if applicable)- Open
Soarin’ Sounds Concert (if applicable)- Open
Battle of the Books- Colleen Seres
Clubs as needed (ex. Chess Club Tournament)- Open
Other PTO funded events as developed
- Decorations Sub-Committee: Valerie White & Jackie Bohli
  - Works with Events Chair to coordinate additional volunteers as needed to decorate for Special Events
  - Works with Treasurer to ensure decorations stay within allotted budget for each event

Volunteers Chair - (open)

Create and maintain Sign-up Geniuses as needed for events/PTO board needs
Utilize Beta Club members for volunteer needs like child watch at PTO meetings, decorations help etc. (Vice President has this responsibility for PTO meetings)
Recruit new members
Develop and implement strategies for welcoming new members
Promotes and achieves awareness of membership benefits

Community Outreach Chair- Cathy Kowalski, Wendy Santwier & Heather Vandenbosch